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Site Support

Spring 2018 Preparations

Look over our Site Liaison Checklist to be prepared.

Schedule a Coach Meeting to review this Coach Logistics Worksheet.

Instructions for setting up Volunteer Access to Raceplanner.

Take a look at the Spring 2018 Session Calendar for important dates.

Site Liaisons must submit the site application. The Spring 2018 site application for returning sites was due on December 1st. If you have missed the deadline and plan to host a team, please contact our Program Director, Stephanie Bilotta, at or 828-713-3132.

The Site Liaison, Head Coaches, & Assistant Coaches need to complete the online application:

Spring 2018 Volunteer Sign Up

Spring 2018 GOTR (3rd-5th) Program Promotion

GOTR Poster

GOTR Half Sheet Flyer - English/Spanish

What Is GOTR Handout

Spring 2018 Heart & Sole (6th-8th) Program Promotion 

Heart & Sole Poster

Heart & Sole Half Sheet Flyer - English/Spanish

Spring 2018 Registration Materials 

*Unless your site specifies different dates on your site application, participant registration for Spring 2018 is February 12-22. Team Sizes are LIMITED. Registration for all teams will be by LOTTERY, with priority given to registrants previously waitlisted. The last day to register will be Thursday 2/22, and the lottery will be processed on Friday 2/23. All registrants will be notified on Friday 2/23 of their status (on the team or waitlist).*

PLEASE NOTE: We no longer offer the option of paper-only sites. All sites will offer online registration to participants. If a participant does not have access to a computer to register, paper forms can be distributed on a case-by-case basis. Site liaisons will then be responsible for entering the participant's registration online before the lottery is run.

Inclusivity is a Priority of Girls on the Run of WNC.

Each session, we compile the known socioeconomic & race data for the public schools that are hosting the program. Once registration is completed, we are able to review if we are serving an equal representation of our sites' actual makeup. To help us all have an awareness of this important goal, you can review our GOTRWNC Sites & Makeups list to consider when recruiting and registering participants.

Spring 2018 Session Calendar

Please update these calendars using your site's lesson days in conjunction with your site's calendar, taking into account teacher workdays, holidays, spring break, etc, then distribute along with the Welcome Letter to your coaches & team. The session calendar is abbreviated but includes coach/site important dates. The Participant calendars are more detailed to include lesson names & learning goals.

GOTRWNC session calendar (Coaches/Site only) - Word/PDF

Participant Calendar for GOTR - Word/PDF

Participant Calendar for Heart & Sole - Word/PDF


DECEMBER 1 – Site Application Deadline

FEBRUARY 3 & 10 – Coach Trainings 

FEBRUARY 12-22 – Participant registration period

MARCH 5 – Week 1 of session 

MARCH 9 – Deadline for registration forms & fees

MARCH 12 – Week 2 of session 

MARCH 19 – Week 3 of session 

MARCH 26 Week 4 of session 

APRIL 2-6 – SPRING BREAK, no lessons

APRIL 9 – Week 5 of session 

APRIL 12 – Mid-Session Coach Celebration, (mandatory for at least one coach from each site attend)

APRIL 16 – Week 6 of session 

APRIL 23 – Week 7 of session 

APRIL 30 – Week 8 of session 

MAY 7 – Week 9 of session

MAY 14 Week 10 of session 

MAY 20 – 5k at the Asheville Outlets

* Please note, this general program calendar is based on the Buncombe County Schools calendar. It does not take into account other county school calendars, individual program sites meeting days, early release, or teacher work days. Site Liaisons and Coaches need to review their specific site’s calendar and develop a session calendar that reflects teacher work days, breaks, etc.