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Site Support

Spring 2017 Preparations

Look over our Site Liaison Checklist to be prepared.

Schedule a Coach Meeting to review this Coach Logistics Worksheet.

Instructions for setting up VOLUNTEER ACCESS TO RACEPLANNER.

Take a look at the Spring 2017 Session Calendar for important dates.

Site Liaisons must submit the site application. The Spring 2017 site application is now closed (as of January 31st).

The Site Liaison, Head Coaches, & Assistant Coaches need to complete the online application:

Spring 2017 Volunteer Sign Up

Spring 2017 GOTR (3rd-5th) Program Promotion

GOTR Poster

GOTR Postcard

Spring 2017 Heart & Sole (6th-8th) Program Promotion 

Heart & Sole Poster

Heart & Sole Postcard

Heart & Sole Information Sheet - Word/PDF

Spring 2017 Registration Materials 

*Unless your site specifies different dates on your site application, participant registration for Spring 2017 is February 13-24. Team Sizes are LIMITED. Registration for all teams will be by LOTTERY, with priority given to registrants previously waitlisted. Registration will close on Friday 2/24 at noon, and the lottery will be processed. All registrants will be notified on Friday 2/24 of their status (on the team or waitlist).*

NEW THIS SEASON: We will no longer offer the option of paper-only sites. All sites will offer online registration to participants. If a participant does not have access to a computer to register, paper forms can be distributed on a case-by-case basis. Site liaisons will then be responsible for entering the participant's registration online before the lottery is run on Friday 2/24 at noon.

Inclusivity is a Priority of Girls on the Run of WNC.

Each session, we compile the known socioeconomic & race data for the public schools that are hosting the program. Once registration is completed, we are able to review if we are serving an equal representation of our sites' actual makeup. To help us all have an awareness of this important goal, you can review our GOTRWNC Sites & Makeups list to consider when recruiting and registering participants.

Spring 2017 Session Calendar

Please update these calendars using your site's lesson days in conjunction with your site's calendar, taking into account teacher workdays, holidays, spring break, etc, then distribute along with the Welcome Letter to your coaches & team. The session calendar is abbreviated but includes coach/site important dates. The Participant calendars are more detailed to include lesson names & learning goals.

GOTRWNC session calendar (Coaches/Site only) - Word/PDF

Participant Calendar for GOTR - Word/PDF

Participant Calendar for Heart & Sole - Word/PDF


JANUARY 30 – Site Application Deadline

FEBRUARY 4 & 11 – Coach Trainings 

FEBRUARY 13-24 – Participant registration period

MARCH 6 – Week 1 of session 

MARCH 10 – Deadline for registration forms & fees

MARCH 13 – Week 2 of session 

MARCH 20 – Week 3 of session 

MARCH 27  Week 4 of session 

APRIL 3 – Week 5 of session 

APRIL 6 – Mid-Session Coach Meeting, (mandatory for at least one coach from each site attend)

APRIL 10-14 – SPRING BREAK, no lessons

APRIL 17 – Week 6 of session 

APRIL 24 – Week 7 of session 

MAY 1 – Week 8 of session 

MAY 8 – Week 9 of session

MAY 15  Week 10 of session 

MAY 21 – 5k at the Asheville Outlets

* Please note, this general program calendar is based on the Buncombe County Schools calendar. It does not take into account other county school calendars, individual program sites meeting days, early release, or teacher work days. Site Liaisons and Coaches need to review their specific site’s calendar and develop a session calendar that reflects teacher work days, breaks, etc.