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Site Support

Fall 2017 Preparations

Look over our Site Liaison Checklist to be prepared.

Schedule a Coach Meeting to review this Coach Logistics Worksheet.

Instructions for setting up VOLUNTEER ACCESS TO RACEPLANNER.

Take a look at the Fall 2017 Session Calendar for important dates.

Site Liaisons must submit the site application. The Fall 2017 site application for returning sites was due on June 1. If you are a returning site and have missed the deadline, or if you are a new site, please contact Stephanie at stephanie.bilotta@girlsontherun.org or 828-713-3132.

The Site Liaison, Head Coaches, & Assistant Coaches need to complete the online application:

Fall 2017 Volunteer Sign Up

Fall 2017 GOTR (3rd-5th) Program Promotion

GOTR Poster (coming soon)

GOTR Postcard (coming soon)

Fall 2017 Heart & Sole (6th-8th) Program Promotion 

Heart & Sole Poster

Heart & Sole Postcard

Heart & Sole Information Sheet - Word/PDF (coming soon)

Fall 2017 Registration Materials 

*Unless your site specifies different dates on your site application, participant registration for Fall 2017 is September 5-14. Team Sizes are LIMITED. Registration for all teams will be by LOTTERY, with priority given to registrants previously waitlisted. The last day to register will be Thursday 9/14, and the lottery will be processed on Friday 9/15. All registrants will be notified on Friday 9/15 of their status (on the team or waitlist).*

PLEASE NOTE: We no longer offer the option of paper-only sites. All sites will offer online registration to participants. If a participant does not have access to a computer to register, paper forms can be distributed on a case-by-case basis. Site liaisons will then be responsible for entering the participant's registration online before the lottery is run on Thursday 9/14 at noon.

Inclusivity is a Priority of Girls on the Run of WNC.

Each session, we compile the known socioeconomic & race data for the public schools that are hosting the program. Once registration is completed, we are able to review if we are serving an equal representation of our sites' actual makeup. To help us all have an awareness of this important goal, you can review our GOTRWNC Sites & Makeups list to consider when recruiting and registering participants.

Fall 2017 Session Calendar

Please update these calendars using your site's lesson days in conjunction with your site's calendar, taking into account teacher workdays, holidays, spring break, etc, then distribute along with the Welcome Letter to your coaches & team. The session calendar is abbreviated but includes coach/site important dates. The Participant calendars are more detailed to include lesson names & learning goals.

GOTRWNC session calendar (Coaches/Site only) - Word/PDF

Participant Calendar for GOTR - Word/PDF

Participant Calendar for Heart & Sole - Word/PDF

KEY SESSION DATES:

JUNE 1 – Site Application Deadline

AUGUST 19 & 26 – Coach Trainings 

SEPTEMBER 5-14 – Participant registration period

SEPTEMBER 18 – Week 1 of session 

SEPTEMBER 22 – Deadline for registration forms & fees

SEPTEMBER 25 – Week 2 of session 

OCTOBER 2 – Week 3 of session 

OCTOBER 9 Week 4 of session 

OCTOBER 16 – Week 5 of session 

OCTOBER 19 – Mid-Session Coach Meeting, (mandatory for at least one coach from each site attend)

OCTOBER 23 – Week 6 of session 

OCTOBER 30 – Week 7 of session 

NOVEMBER 6 – Week 8 of session 

NOVEMBER 13 – Week 9 of session

NOVEMBER 20-24 – THANKSGIVING WEEK, no lessons

NOVEMBER 27 Week 10 of session 

DECEMBER 3 – 5k at the Asheville Outlets

* Please note, this general program calendar is based on the Buncombe County Schools calendar. It does not take into account other county school calendars, individual program sites meeting days, early release, or teacher work days. Site Liaisons and Coaches need to review their specific site’s calendar and develop a session calendar that reflects teacher work days, breaks, etc.